Manage Room Mailbox by using PowerShell | Office 365 5/5 (1)

In the current article, we will review how to use PowerShell commands for managing Room mailbox in Exchange Online environment.

Resource Mailbox is a special type or a Mailbox that uses for the management of Meeting Rooms and Equipment.
The Resource Mailbox doesn’t require a license.
Management of Resource Mailbox could implement by using one of the following options:

  1. Self-management – the Resource Mailbox will be configured for automation of accepting meeting requests (or decline meeting request if a previous meeting request already set).
  2. Resource Mailbox Delegate – The delegate is the person that will accept the meeting requests and approve or decline the meeting requests.

The term “resource Mailbox” includes two types of Mailboxes – Room Mailbox and Equipment Mailbox.

There is a small difference between the two types of the resource mailbox but the use, and the purpose is quite similar (most of the examples will relate to room Mailbox).

A little confession – I must admit that it wasn’t easy to give up the strong need for naming these articles: Get a Room!
(But I know that this is a “serious” WebSite and, for this reason, I use a formal name).

PowerShell | Help & additional information

In case that you are a novice in the PowerShell environment, you can use the following link to get more information about the “first steps” such as: downloading the required PowerShell
software components, how to use the PowerShell console, running a PowerShell script, etc.

Read more
Link Table
PowerShell Naming Conventions & general information

If you want to get more information about the Naming Conventions that we use for this article and get some general tips about: how to work with the PowerShell, read the article: Help and additional information – o365info.com PowerShell articles

Create remote PowerShell session

Before we can use the required PowerShell commands, we need to download and install the Office 365 cmdlets + create remote PowerShell session to Office 365 or Exchange Online. If you need more information about how to create a remote PowerShell session read the following articles: Part 2: Connect to Office 365 by using Remote PowerShell and Part 3: Connect to Exchange Online by using Remote PowerShell

How to use a PowerShell script

Most of the PowerShell articles include a PowerShell script that simplifies the use of the PowerShell commands. If you want to get more information about: How to use a PowerShell script, read the article: Connect to Office 365 and Exchange Online using a script

PowerShell command and Script languish in more details

If you are new to the PowerShell world, you can read more information about PowerShell in Office 365 environment in the article: The Power of PowerShell


1. Creating Resource Mailbox

1.1 – Creating resource Mailbox

PowerShell command Syntax

PowerShell command Example

1.2 – Create new Equipment Mailbox

PowerShell command Syntax

PowerShell command Example


2. Room Mailbox Management

2.1 – Booking options: Enable Automatic Booking for a Room Mailbox

PowerShell command Syntax

PowerShell command Example

2.2 – Booking options: Enable Automatic Booking for all Resource Mailbox (Bulk Mode)

PowerShell command Syntax

2.3 – Booking options: Assign approving delegate (Room Mailbox Calendar)

PowerShell command Syntax

PowerShell command Example

2.4 – Assign Room Mailbox Manager Full Access permission)

PowerShell command Syntax

PowerShell command Example

2.5 – Assign Room Mailbox Manager -Assigning Send As permission

PowerShell command Syntax

PowerShell command Example

2.6 – Set the default permission of Calendar to: Publishing Editor

PowerShell command Syntax

PowerShell command Example

2.7 – Allow conflict meetings when using the option of Automatic Booking

PowerShell command Syntax

PowerShell command Example


3. Display Information about Room Mailbox

3.1 – Display list of Room + Equipment Mailboxes

Display list of Room Mailboxes

PowerShell command Syntax

Display list of Equipment Mailboxes

PowerShell command Syntax

3.2 – Display Room Mailbox Calendar Settings

PowerShell command Syntax

PowerShell command Example

3.3 – Display Room MailBox : Calendar Processing Settings

PowerShell command Syntax

PowerShell command Example

3.4 – Display Room Mailbox Permissions: Moderated By

PowerShell command Syntax

PowerShell command Example

3.5 – Display Room Mailbox : Calendar Permission

PowerShell command Syntax

PowerShell command Example


4. General settings for Resource Mailbox

4.1 – Set the Room Calendar to show the ‘Organizer’ and ‘Subject’ of the meeting

PowerShell command Syntax

PowerShell command Example

4.2 – Set the Room Calendar to show ‘limited details’

PowerShell command Syntax

PowerShell command Example

4.3 – Configure Booking Window In Days

PowerShell command Syntax

PowerShell command Example

4.4 – Display “Booking Window In Days” Settings of a Room Mailbox

PowerShell command Syntax

PowerShell command Example

4.5 – Create a new Room list

PowerShell command Syntax

PowerShell command Example


5. Convert Mailbox

5.1 – Convert Regular Mailbox to Room Mailbox

PowerShell command Syntax

PowerShell command Example

5.2 – Convert Room Mailbox to Regular Mailbox

PowerShell command Syntax

PowerShell command Example

6. Download Room mailbox PowerShell menu script

For your convenience, I have “Wrapped” all the PowerShell commands that were reviewed in a PowerShell Script named:
Room-Mailbox.ps1
You are welcome to download the script and use it.

download-button-02.png

PowerShell command syntax – Office 365 | Article series index

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Manage Room Mailbox by using PowerShell | Office 365
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In the current article, we will review how to use PowerShell commands for managing Room mailbox in Exchange Online environment.
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16 Responses to “Manage Room Mailbox by using PowerShell | Office 365”

  1. We create a Security Group and assign that group to be the resource Delegate, this allows the group owner to select the delegates. The group has “FullAccess” to the resource; the group has “Reviewer” access to the /Calendar:
    Add-MailboxPermission -Identity Resource_Name
    -AccessRights FullAccess

    -User Security_Group

    Add-MailboxFolderPermission -Identity Resource_Name:Calendar
    -AccessRights Reviewer

    -User Security_Group

    The use of security groups gives greater flexibility for resource management. For some resources, our default of “Reviewer” may be insufficient; the delegates may change this via Outlook (or contact us).

  2. As far as I know , the issue of “converting an existing Distribution Group to a security group” is not enabled in office 365 ( Exchange online)
    The only option to set Distribution Group also as a “Security Group” is when you create a new Distribution Group.
    To set a Distribution Group also as a security group you can use one of the following options:
    1. Exchange online Web Interface
    when you create a new Distribution Group chooses the check box: “Make this group a security group”
    2. PowerShell
    For example: New-DistributionGroup -Name “Office Users” -Type “Security”
    If you want to be sure that this option is not enabled, you can try to use the following PowerShell command
    Set-DistributionGroup -name “Office Users” -Type “Security”
    You will get the following error
    “A parameter cannot be found that matches parameter name ‘Type’”

  3. Don’t you have to set the send and receive quota to 250MB because that is a service limit to have a free conference room right?

  4. Don’t you have to set the sendrecive quota to 250mb on the room mailbox to ensure you don’t go over the free service limit restriction?

  5. I am glad I found this Article. I have been looking for a ps command that I can use so that people can see who booked a conference room and the subject.

  6. i need to add a user to a room mailbox.
    I tried running this code

    Add-RecipientPermission “Room mailbox (4)” -Trustee “Sidey” -AccessRights SendAs -Confirm:$False

    Give me error “Error
    term ‘Add-RecipientPermission’ is not recognized as the name of a cmdlet, function, script file, or operable progra
    heck the spelling of the name, or if a path was included, verify that the path is correct and try again.”

    I am an admin
    Currently using exchange 2010
    Please advise

  7. Hey, Awesome script & site!

    I am tasked with trying to come up with a report for conf rooms to show the utilisation, can anyone offer some assistance on how to get that information?

  8. Garry Santos Reply

    I need to rename a room resource. How can I do that without deleting all existing reservation.

    • The Room can be renamed and the bookings will stay in place, but the organizers calendar will not update nor will attendee calendars be updated, so you need to warn the organizer that the room is renamed, then he must update the room in his invite and send it to the attndees. Pretty Painful.

  9. You can rename the room, and the bookings will remain in place in the room calendar, but the new name is NOT reflected in the organizers calendar nor the Attendee calendar. So you must manually warn the organizer that the change has occurred and that they should update the room name in the booking and send the update a to the attendees.

  10. Hello, Thanks for these tips. Is there a way to define room’s location, phone number… by using power shell ?? Regards

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